Sr.

No.

Technical name of the field

Cardinality (0..1/ 1..1/ 0..n/ 1..n)

Brief Description of the field

Whether Mandatory/ Optional

Technical Field Specification

Sample Value

of the field

Explanatory Notes

1.

Basic Details

1..1

Mandatory

Header for Basic Details

1.0

Version

1..1

Version Number

Mandatory

String (Max. Length:6)

1.1

This is version of the e-invoice schema. It will be used to keep track of version of Invoice specification.

1.1

IRN

1..1

Invoice Reference Number

Mandatory

String (Length: 64)

a5c12dca80e 7433217…..b a4013750f20 46f229

This will be a unique reference number for the invoice.

However, the supplier will not be populating this field.

The registration request may not have this field populated.

The Invoice Registration Portal (IRP) will generate this IRN and respond to the registration request.

e-invoice is valid only when it has the IRN. Hence, this is marked as mandatory field.

1.2

Supply_Type_ Code

1..1

Code for Supply Type

Mandatory

Enumerated List

B2B/B2C/SE ZWP/SEZW OP/EXP WP/EXPWO P/DEXP

This will be the code to identify type of supply.

B2B: Business to Business

B2C: Business to Consumer SEZWP: To SEZ with Payment

SEZWOP: To SEZ without Payment

EXPWP: Export with Payment

EXPWOP: Export without Payment

DEXP: Deemed Export

1.3

Document_Type _Code

1..1

Code for Document Type

Mandatory

Enumerated List

INV / CRN / DBN

Type of Document:

INV for Invoice,

CRN for Credit Note,

DBN for Debit note.

1.4

Document_Num

1..1

Document Number

Mandatory

String (Max Length:16)

Sa/1/2019

This is as per relevant rule in CGST/SGST/UTGST Rules.

1.5

Document_Date

1..1

Document Date

Mandatory

String (DD/MM/YYYY)

21/07/2019

The date on which the Invoice was issued. Format "DD/MM/YYYY"

1.6

Additional_ Currency_Code

0..1

Additional Currency Code

Optional

Enumerated List

USD, EUR

The field is for reporting additional currency, if any, in which all invoice amounts can be given, along with INR.

One such additional currency may be used in the invoice, as per list published under ISO 4217 standard.

List published and updated from time to time at https://www.icegate.gov.in/Webap pl/CUR_ENQ

1.7

Reverse_Charge

0..1

Reverse Charge

Optional

String (Length:1)

Y

Whether the tax liability payable is under Reverse Charge.

1.8

IGST_Applicabilit y_despite_Supplie r_and_Recipient_l ocated_in_same_ State/UT

0..1

IGST Applicability despite Supplier and Recipient located in same State/UT

Optional

String (Length: 1)

N

To report the scenarios where the supply is chargeable to IGST despite the fact that the Supplier and Recipient are located within same State/UT

2.

Document_Period

0..1

Optional

Header for Document Period

2.1

Document_Period _Start _Date

1..1

Document Period Start Date

Mandatory

String (DD/MM/YYYY)

21/07/2019

This is the start date of the document period (delivery/invoice period).

(This field is mandatory only if this section is selected)

2.2

Document_ Period_End_ Date

1..1

Document Period End Date

Mandatory

String (DD/MM/YYYY)

21/07/2019

This is the end date of the document period (delivery/invoice period).

(This field is mandatory only if this section is selected)

3.

Preceding Document / Contract Reference

0..1

Optional

Header for Preceding Document / Contract Reference

3.1

Preceding Document Reference

0..n

Optional

Sub-header for Preceding Document Reference

3.1.1

Preceding_Document_ Number

1..1

Preceding Document Number

Mandatory

String (Max length:16)

Sa/1/2019

This is the reference of original document/invoice to be provided optionally in the case of debit or credit notes.

Credit/Debit notes, against invoices can also be referred here.

(This field is mandatory only if this section is selected)

3.1.2

Preceding_ Document_ Date

1..1

Date of Preceding Document

Mandatory

String (DD/MM/YYYY)

21/07/2019

Date of preceding document/invoice.

(This field is mandatory only if this section is selected)

3.1.3

Other_ Reference

0..1

Other Reference

Optional

String (Max length:20)

KOL01

This field is to provide any additional reference e.g. specific branch, their user ID, their employee ID, sales centre reference etc.

3.2

Receipt / Contract References

0..n

Optional

Sub-header for Receipt / Contract References

3.2.1

Receipt_Advice_R eference

0..1

Receipt Advice Reference

Optional

String (Max length:20)

CREDIT30

This reference is kept for user to provide number of their receipt advice to their customer, in lieu of advance.

3.2.2

Receipt_Advice _Date

0..1

Date of Receipt Advice

Optional

String (DD/MM/YYYY)

21/07/2019

Date of issue of receipt advice for advance.

3.2.3

Tender_or_Lot_ Reference

0..1

Tender or Lot Reference

Optional

String (Max length:20)

TENDERJAN2020

This reference is kept for mentioning number or details of Lot or Tender, if supplies are made under such Lot or tender.

3.2.4

Contract_ Reference

0..1

Contract Reference

Optional

String (Max length:20)

CONT23072019

This reference is kept for mentioning contract number, if supplies are made under any specific Contract

3.2.5

External_ Reference

0..1

External Reference

Optional

String (Max length:20)

EXT23222

An additional field for provision of any additional/external reference number for the supply.

3.2.6

Project_ Reference

0..1

Project Reference

Optional

String (Max length:20)

PJTCODE01

This reference is kept for mentioning project number, if supplies are made under any specific project

3.2.7

PO _Ref_Num

0..1

PO Reference Number

Optional

String (Max length:16)

Vendor PO /1

This is the reference number of Purchase Order

3.2.8

PO_Ref_Date

0..1

PO Reference Date

Optional

String (DD/MM/YYYY)

21/07/2019

This is the date of Purchase Order.

4.

Supplier Information

1..1

Mandatory

Header for Supplier Information

4.1

Supplier_Legal_N ame

1..1

Supplier Legal Name

Mandatory

String (Max. length:100)

XYZ Ltd.

Legal Name, as appearing in PAN of the Supplier

4.2

Supplier_Trade_ Name

0..1

Trade Name of Supplier

Optional

String (Max length:100)

ABC Traders

A name by which the Supplier is known, i.e. Business Name, other than legal name

4.3

Supplier_ GSTIN

1..1

GSTIN of Supplier

Mandatory

String (Length:15)

29AADFV7589C1 ZX

GSTIN of the Supplier

4.4

Supplier_ Address1

1..1

Supplier Address 1

Mandatory

String (Max length:100)

# 1-23-120, Flat No. 3, Nalanda Apartments, MG Road, Vasanth Nagar

Address 1 of the Supplier (Building/Flat no., Road/Street, Locality etc.)

4.5

Supplier_ Address2

0..1

Supplier Address 2

Optional

String (Max length:100)

# 1-23-120, Flat No. 3, Nalanda Apartments, MG Road, Vasanth Nagar

Address 2 of the Supplier (Building/Flat no., Road/Street, Locality etc.), if any

4.6

Supplier_Place

1..1

Supplier Place

Mandatory

String (Max length:50)

Bangalore

Location of the Supplier (City/Town/Village)

4.7

Supplier_State_ Code

1..1

Supplier State Code

Mandatory

Enumerated List

29

State Code of the Supplier as per GST System

List published and updated from time to time at

https://www.icegate.gov.in/Web appl/STATE_ENQ

4.8

Supplier_Pincode

1..1

Supplier PIN Code

Mandatory

Number (Length: 6)

560087

PIN Code of the Supplier Locality

4.9

Supplier_ Phone

0..1

Supplier Phone

Optional

String (Max length:12)

9999999999

Contact number of the Supplier

4.10

Supplier_Email

0..1

Supplier e-mail

Optional

String (Max length:100)

supplier@abc.com

e-mail ID of the Supplier, as per REGEX (Regular Expressions) pattern

5.

Recipient Information

1..1

Mandatory

Header for Recipient Information

5.1

Recipient_Legal_ Name

1..1

Recipient Legal Name

Mandatory

String (Max. length:100)

PQR Pvt. Ltd.

It will be legal name of recipient, as per PAN.

5.2

Recipient_Trade_ Name

0..1

Recipient Trade Name

Optional

String (Max length:100)

Adarsha

It will be trade name of recipient, if available.

5.3

Recipient_ GSTIN

1..1

GSTIN of Recipient

Mandatory

String (Length:15)

29ABCCR1832C1 ZX, URP

GSTIN of the Recipient, if available.

URP: In case of exports or if supplies are made to unregistered persons

5.4

Place_Of_Supply_ State_ Code

1..1

Place of Supply (State Code)

Mandatory

Enumerated List

29, 96

Code/State Code of Place of Supply as per GST System.

List published and updated from time to time at https://www.icegate.gov.in/Web appl/STATE_ENQ

5.5

Recipient_ Address1

1..1

Recipient Address 1

Mandatory

String (Max length:100)

# 1-23-120, Flat No. 3, Nalanda Apartments, MG Road, Vasanth Nagar

Address 1 of the Recipient (Building/Flat no., Road/Street, Locality etc.)

5.6

Recipient_Addre ss2

0..1

Recipient Address 2

Optional

String (Max length:100)

# 1-23-120, Flat No. 3, Nalanda Apartments, MG Road, Vasanth Nagar

Address 2, if any, of the Recipient

(Building/Flat no., Road/Street, Locality etc.), if any

5.7

Recipient_Place

1..1

Recipient Place

Mandatory

String (Max length:100)

Mysore

Location of the Recipient (City/Town/Village)

5.8

Recipient_State_C ode

1..1

Recipient State Code

Mandatory

Enumerated List

29

Code/State Code of the Recipient.

List published and updated from time to time at https://www.icegate.gov.in/Web appl/STATE_ENQ

5.9

Recipient_Pinc ode

0..1

Recipient PIN Code

Optional

Number (Length: 6)

560002

PIN code of the Recipient locality.

In case of export, Pincode need not be mentioned.

5.10

Country_Code_of _Export

0..1

Country Code of Export

Optional

Enumerated List

AN

Code of country of export as per ISO 3166-1 alpha-2 / Indian Customs EDI system.

List published and updated from time to time at https://www.icegate.gov.in/Web appl/COUNTRY_ENQ

5.11

Recipient_Phone

0..1

Recipient Phone

Optional

String (Max length:12)

0802223323

Contact number of the Recipient

5.12

Recipient_email_ID

0..1

Recipient e-mail ID

Optional

String (Max length:100)

billing@xyz.com

e-mail ID of the Recipient, as per REGEX (Regular Expressions) pattern

6.

Payee Information

0..1

Optional

Header for Payee Information

6.1

Payee_Name

0..1

Payee Name

Optional

String (Max length:100)

Ramesh K

Name of the person to whom payment is to be made

6.2

Payee_Bank_ Account_Number

0..1

Payee Bank Account Number

Optional

String (Max length:18)

3868501747262

Bank Account Number of Payee

6.3

Mode_of_ Payment

0..1

Mode of Payment

Optional

String (Max length:18)

Direct Transfer

Mode of Payment: Cash/Credit/Direct Transfer etc.

6.4

Bank _ Branch_Code

0..1

Bank Branch Code

Optional

String (Max length:11)

SBIN9876543

Indian Financial System Code (IFSC) of Payee‘s Bank Branch

6.5

Payment_Terms

0..1

Payment Terms

Optional

String (Max length:100)

Text

Terms of Payment, if any, with the Recipient can be provided.

6.6

Payment_ Instruction

0..1

Payment Instruction

Optional

String (Max length:100)

Text

Instruction, if any, regarding payment can be provided

6.7

Credit_Transfer_T erms

0..1

Credit Transfer Terms

Optional

String (Max length:100)

Text

Terms to specify credit transfer payments.

6.8

Direct_Debit_ Terms

0..1

Direct Debit Terms

Optional

String (Ma x length:100)

Text

Terms, if any, to specify a direct debit.

6.9

Credit_Days

0..1

Credit Days

Optional

Numeric (Max length:4)

30

Number of days within which payment is due.

7.

Delivery_ Information

0..1

Optional

Header for Delivery Information

7.1

Ship_To_Details

0..1

Ship To Details

Optional

Refer A 1.0

Details of location to which the supply has to be delivered.

7.2

Dispatch_From_ Details

0..1

Dispatch From Details

Optional

Refer A 1.1

Details of location from where Supply has to be dispatched.

8.

Invoice Item Details

1..n

Man datory

Header for Invoice Item Details

8.1

Item_List

1..n

Item List

Mandatory

Refer A 1.2

Provides information about the goods and services being invoiced.

9.

Document Total

1..1

Man datory

Header for Document Total Details

9.1

Document_Total_ Details

1..1

Document Total Details

Mandatory

Refer A 1.3

Details of document total including taxes.

10.

Extra Information

0..1

Optional

Header for Extra Information

10.1

Tax_Scheme

1..1

Tax Scheme

Mandatory

String (Max length: 10)

GST

To specify the tax/levy applicable – GST (This field is mandatory only if this section is selected)

10.2

Remarks

0..1

Remarks

Optional

String (Max length: 100)

New batch Items submitted

A textual note that gives unstructured information that is relevant to the Invoice as a whole e.g. reasons for any correction or assignment note in case the invoice has been factored etc.

10.3

Port_Code

0..1

Port Code

Optional

Enumerated List

Alpha numeric

In case of export/supply to SEZ, port code can be mentioned as per Indian Customs EDI System (ICES), if applicable and available at the time of reporting e-invoice.

Lists published and updated from time to time at below URLs:

EDI Port Codes:

https://www.icegate.gov.in/Web appl/LOCATION_ENQ

Non-EDI Port Codes:

https://www.icegate.gov.in/Web appl/nonlocation_det_all.jsp

10.4

Shipping_Bill_ Number

0..1

Shipping Bill Number

Optional

String (Max length: 20)

Alpha numeric

In case of export/supply to SEZ, shipping bill number as per Indian Customs EDI System (ICES), can be mentioned, if applicable and available at the time of reporting e-invoice.

10.5

Shipping_Bill_ Date

0..1

Shipping Bill Date

Optional

String(DD/M M/YYYY)

03/12/2020

Date of Shipping Bill as per Indian Customs EDI System (ICES)

10.6

Export_Duty_ Amount

0..1

Export Duty Amount

Optional

Number (Max Length: 12,2)

1200000.50

Amount of Export Duty in INR, if any, applicable (in case of invoices for export)

10.7

Supplier_Can_ Opt_Refund

0..1

Supplier Can Opt Refund

Optional

String (Length: 1)

Y / N

In case of deemed export supplies, this field is for mentioning whether supplier can exercise the option of claiming refund or not.

10.8

ECOM_GSTIN

0..1

e-Commerce Operator‘s GSTIN

Optional

String (Length: 15)

29ABCCR1832C1 CX

GSTIN of e-commerce operator, if supply is made through him/her.

11.

Additional_ Supporting_ Documents

0..n

Optional

Header for Additional Supporting Documents

11.1

Additional_ Supporting_ Documents_URL

0..1

Additional Supporting Documents URL

Optional

String (Max length: 100)

http://www.xyz.co m/abc

This is to enter URL reference of additional supporting documents, if any.

11.2

Additional_ Supporting _ Documents_ base64

0..1

AdditionalSuppor ting Document in base64

Optional

String (Max length: 1000)

Base 64 encoded Document

This is to add any additional document in PDF/Microsoft Word in Base64 encoded format.

11.3

Additional_Infor mation

0..1

Additional Information

Optional

String (Max length: 1000)

Free text, remarks, identifiers, etc.

Any additional information, names, values, data etc. that is specific for the Supplier- Recipient transaction e.g. CIN, trade-specific information, Drug Licence Reg. No., FOB/CIF etc.

12.

E-way Bill Details

0..1

Optional

Header for e-way Bill Details

12.1

Transporter_ID

0..1

Transporter ID

Optional

String (Length: 15)

29AADFV7589C1 ZO

Registration / Enrolment Number of the transporter

(This field is required if Part-A of E-waybill has to be generated)

12.2

Trans_Mode

0..1

Mode of Transportation

Optional

Enumerated List

1/2/3/4

Option to be provided based on mode of transport available on e- Way Bill Portal

1 for Road;

2 for Rail;

3 for Air;

4 for Ship (This field is required if Part-B of e-way bill is also to be generated)

12.3

Trans_Distance

1..1

Distance of Transportation

Mandatory

Number (Max length: 4)

200

Distance of Transportation

(This field is mandatory only if this section is selected)

12.4

Transporter_Name

0..1

Transporter Name

Optional

String (Max length: 100)

Sphurthi Transporters

Name of the Transporter

12.5

Trans_Doc_No.

0..1

Transport Document Number

Optional

String (Max length: 15)

As/34/746

Transport Document Number

(This field is mandatory if mode of Transport is Rail or Air or Ship)

12.6

Trans_Doc_Date

0..1

Transport Document Date

Optional

String (DD/MM/YYYY)

21/07/2019

Date of Transport document.

(This field is mandatory if mode of Transport is Rail or Air or Ship)

12.7

Vehicle_No.

0..1

Vehicle Number

Optional

String (Max. length: 20)

KA12KA1234 or KA12K1234 or KA123456 or KAR1234

Vehicle Registration Number

(This field is mandatory if mode of Transport is Road)

12.8

Vehicle_Type

0..1

Vehicle Type

Optional

Enumeration List

O / R

To mention nature of vehicle:

O: Over-Dimensional Cargo

R: Regular

(This field is mandatory if Part- B of e-way bill is also to be generated)

A 1.0

Ship To Details

0..1

Optional

Header for Annexure A 1.0: Ship To Details

Sr. No.

Parameter Name

Cardin ality

Description

Whether optional or mandatory

Field Specifications

Sample Value

Explanatory Notes

A.1.0.1

ShipTo_Legal_ Name

1..1

Ship To Legal Name

Mandatory

String (Max length: 100)

ABC-1 Ltd.

Legal Name of the entity to whom the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0.2

ShipTo_Trade_Name

0..1

Ship To Trade Name

Optional

String (Max length: 100)

XYZ-1

Trade Name of the entity to whom the supplies are shipped to.

A.1.0.3

ShipTo_GSTIN

0..1

Ship To GSTIN

Optional

String (Length: 15)

36AABCT2223L1 ZF

GSTIN of the entity to whom the supplies are shipped to.

A.1.0.4

ShipTo_Address1

1..1

Ship To Address1

Mandatory

String (Max length: 100)

Flat No. 2, Priya Towers, Omega Road, Srinivasa Nagar

Address 1 of the entity to whom the supplies are shipped to

(This field is mandatory only if this section is selected)

A.1.0.5

ShipTo_Address2

0..1

Ship To Address2

Optional

String (Max length: 100)

Flat No. 2, Priya Towers, Omega Road, Srinivasa Nagar

Address 2, if any, of the entity to whom the supplies are shipped to

A.1.0.6

ShipTo_Place

1..1

Ship To Place

Mandatory

String (Max length: 100)

Bangalore

Place (City/Town/Village) of entity to whom the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0.7

ShipTo_Pincode

1..1

Ship To Pincode

Mandatory

Number (Max length: 6)

560001

PIN code of the location to which the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0.8

Ship_To_State_ Code

1..1

Ship To State Code

Mandatory

Enumerated List

29

Code/State Code (as per GST System) to which the supplies are shipped to.

List published and updated from time to time at https://www.icegate.gov.in/Web appl/STATE_ENQ

(This field is mandatory only if this section is selected)

10.6

Export_Duty_ Amount

0..1

Export Duty Amount

Optional

Number (Max Length: 12,2)

1200000.50

Amount of Export Duty in INR, if any, applicable (in case of invoices for export)

10.7

Supplier_Can_ Opt_Refund

0..1

Supplier Can Opt Refund

Optional

String (Length: 1)

Y / N

In case of deemed export supplies, this field is for mentioning whether supplier can exercise the option of claiming refund or not.

10.8

ECOM_GSTIN

0..1

e-Commerce Operator‘s GSTIN

Optional

String (Length: 15)

29ABCCR1832 C1CX

GSTIN of e-commerce operator, if supply is made through him/her.

11.

Additional_Sup porting_Docum ents

0..n

Optional

Header for Additional Supporting Documents

11.1

Additional_ Supportin g_Documents_ URL

0..1

Additional Supporting Documents URL

Optional

String (Max length: 100)

http://www.xyz. com/abc

This is to enter URL reference of additional supporting documents, if any.

11.2

Additional_ Supporting _ Documents_ base64

0..1

AdditionalSupp orting Document in base64

Optional

String (Max length: 1000)

Base 64 encoded Document

This is to add any additional document in PDF/Microsoft Word in Base64 encoded format.

11.3

Additional_ Information

0..1

Additional Information

Optional

String (Max length: 1000)

Free text, remarks, identifiers, etc.

Any additional information, names, values, data etc. that is specific for the Supplier-Recipient transaction e.g. CIN, trade-specific information, Drug Licence Reg. No., FOB/CIF etc.

12.

E-way Bill Details

0..1

Optional

Header for e-way Bill Details

12.1

Transporter_ID

0..1

Transporter ID

Optional

String (Length: 15)

29AADFV7589 C1ZO

Registration / Enrolment Number of the transporter

(This field is required if Part-A of E-waybill has to be generated)

12.2

Trans_Mode

0..1

Mode of Transportation

Optional

Enumerated List

1/2/3/4

Option to be provided based on mode of transport available on e- Way Bill Portal

1 for Road;

2 for Rail;

3 for Air;

4 for Ship

(This field is required if Part-B of e-way bill is also to be generated)

12.3

Trans_Distance

0..1

Distance of Transportation

Mandatory

Number (Max length: 4)

200

Distance of Transportation

(This field is mandatory only if this section is selected)

12.4

Transporter_Name

0..1

Transporter Name

Optional

String (Max length: 100)

Sphurthi Transporters

Name of the Transporter

12.5

Trans_Doc_No.

0..1

Transport Document Number

Optional

String (Max length: 15)

As/34/746

Transport Document Number

(This field is mandatory if mode of Transport is Rail or Air or Ship)

12.6

Trans_Doc_Date

0..1

Transport Document Date

Optional

String (DD/MM/YYYY)

21/07/2019

Date of Transport document.

(This field is mandatory if mode of Transport is Rail or Air or Ship)

12.7

Vehicle_No.

0..1

Vehicle Number

Optional

String (Max. length: 20)

KA12KA1234 or KA12K1234 or KA123456 or KAR1234

Vehicle Registration Number

(This field is mandatory if mode of Transport is Road)

12.8

Vehicle_Type

0..1

Vehicle Type

Optional

Enumeration List

O / R

To mention nature of vehicle:

O: Over-Dimensional Cargo

R: Regular

(This field is mandatory if Part-B of e-way bill is also to be generated)

A 1.0

Ship To Details

0..1

Optional

Header for Annexure A 1.0: Ship To Details

Sr. No.

Parameter Name

Description

Whether optional or mandatory

Field Specifications

Sample Value

Explanatory Notes

A.1.0.1

Ship To_Legal_ Name

0..1

Ship To Legal Name

Mandatory

String (Max length: 100)

ABC-1 Ltd.

Legal Name of the entity to whom the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0.2

Ship To_Trade_ Name

0..1

Ship To Trade Name

Optional

String (Max length: 100)

XYZ-1

Trade Name of the entity to whom the supplies are shipped to.

A.1.0.3

Ship To_GSTIN

0..1

Ship To GSTIN

Optional

String (Length: 15)

36AABCT2223 L1ZF

GSTIN of the entity to whom the supplies are shipped to.

A.1.0.4

Ship To_Address1

1..1

Ship To Address1

Mandatory

String (Max length: 100)

Flat No. 2, Priya Towers, Omega Road, Srinivasa Nagar

Address 1 of the entity to whom the supplies are shipped to

(This field is mandatory only if this section is selected)

A.1.0.5

ShipTo_Address2

0..1

Ship To Address2

Optional

String (Max length: 100)

Flat No. 2, Priya Towers, Omega Road, Srinivasa Nagar

Address 2, if any, of the entity to whom the supplies are shipped to

A.1.0.6

Ship To_Place

1..1

Ship To Place

Mandatory

String (Max length: 100)

Bangalore

Place (City/Town/Village) of entity to whom the supplies are shipped to.

A.1.0.7

Ship To_Pincode

1..1

Ship To Pincode

Mandatory

Number (Max length: 6)

560001

PIN code of the location to which the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0.8

Ship_To_State_ Code

1..1

Ship To State Code

Mandatory

Enumerated List

29

Code/State Code (as per GST System) to which the supplies are shipped to.

List published and updated from time to time at https://www.icegate.gov.in/Webap pl/STATE_ENQ

(This field is mandatory only if this section is selected)

A 1.1

Dispatch From Details

0..1

Optional

Header for Annexure A 1.1: Dispatch From Details

Sr. No.

Parameter Name

Cardinality

Description

Whether mandatory or optional

Field Specifications

Sample Value

Explanatory Notes

A.1.1.1

Dispatch From_Name

1..1

Dispatch From Name

Mandatory

String (Max length:100)

XYZ-2

Name of the entity from which goods are dispatched.

(This field is mandatory only if this section is selected)

A.1.1.2

Dispatch From_ Address1

0..1

Dispatch From Address1

Optional

String (Max length: 100)

Building No. 4/2, Flat No. 3, Kakatiya Apartments, Vasanth Nagar

Address 1 of the entity from which goods are dispatched.

(This field is mandatory only if this section is selected)

A.1.1.3

Dispatch From_ Address2

1..1

Dispatch From Address2

Mandatory

String (Max length: 100)

Building No. 4/2, Flat No. 3, Kakatiya Apartments, Vasanth Nagar

Address 2 of the entity from which goods are dispatched.

A.1.1.4

Dispatch From_ Place

1..1

Dispatch From Place

Mandatory

String (Max length: 100)

Bangalore

Place (City/Town/Village) of the entity from which goods are dispatched.

(This field is mandatory only if this section is selected)

A.1.1.5

Dispatch From_ State_Code

1..1

Dispatch From State Code

Mandatory

Enumerated List

29

Code/State Code of the entity (as per GST System), from which goods are dispatched.

List published and updated from time to time at https://www.icegate.gov.in/Webap pl/STATE_ENQ

(This field is mandatory only if this section is selected)

A.1.1.6

Dispatch From_ Pincode

1..1

Dispatch From Pincode

Mandatory

Number (Length: 6)

560087

Pincode of the locality of entity from where goods are dispatched.

(This field is mandatory only if this section is selected)

A 1.2

Item Details

1..n

Mandatory

Header for Annexure A 1.2: Item Details

Sr. No.

Parameter Name

Cardinality

Description

Whether mandatory or optional

Field Specifications

Sample Value

Explanatory Notes

A.1.2.1

Sl_No.

1..1

Serial Number

Mandatory

String (Max length: 6)

1,2,3

Serial number of the item

A.1.2.2

Item_Description

Item Description

Optional

String (Max length: 300)

Mobile

Description of the item

A.1.2.3

Is_Service

1..1

Service

Mandatory

String (Length: 1)

Y/N

Specify whether supply is service or not.

A.1.2.4

HSN_Code

1..1

HSN Code

Mandatory

String (Max length: 8)

1122

To enter applicable HSN / SAC Code of Goods / Service

A.1.2.5

Batch Details

0..1

Optional

Refer A 1.4

Some manufacturers may mention batch details (in Section A 1.4)

A.1.2.6

Barcode

0..1

Barcode

Optional

String (Max length: 30)

b123

Barcode, if any, of the item.

A.1.2.7

Quantity

0..1

Quantity

Optional

Number (Max length: 10,3)

10

The quantity of items to be mentioned in the invoice.

This is mandatory only in case of goods.

A.1.2.8

Free_Qty

0..1

Free Quantity

Optional

Number (Max length: 10,3)

99

Quantity of item(s), if any, given free of charge (FOC)

A.1.2.9

Unit_Of_ Measurement

0..1

Unit of Measurement

Optional

String (Max length: 8)

Box

The Unit of Measurement (UOM), if any, applicable on invoiced goods.

A.1.2.10

Item_Price

1..1

Item Price

Mandatory

Number (Max length : 12,3)

500.5

Price per unit item

A.1.2.11

Gross_Amount

1..1

Gross Amount

Mandatory

Number (Max length : 12,2)

5000

The gross price of an item (cost multiplied by quantity - rounded off to 2 decimal), exclusive of taxes.

A.1.2.12

Item_Discount_ Amount

0..1

Item Discount Amount

Optional

Number (Max length: 12,2)

10.25

Discount amount, if any, for the item.

A.1.2.13

Pre_Tax_Value

0..1

Pre-Tax Value

Optional

Number (Max length: 12,2)

99.00

If pre-tax value is different from taxable value, mention the pre-tax value and taxable values separately.

In some cases, the pre-tax value may be different from taxable value.

For example, where old goods are exchanged for new ones (e.g. new phone supplied for INR 20,000 along with exchange of old phone, then pre-tax value would be INR 20,000 and taxable value would be INR 24,000, assuming exchange value of old phone is 4,000.

Another example is in the case of real estate where pre-tax value may be different from taxable value.

A.1.2.14

Item_Taxable_ Value

1..1

Item Taxable Value

Mandatory

Number (Max length: 12,2)

5000

This is the value on which tax is computed. Value cannot be negative.

A.1.2.15

GST_Rate

1..1

GST Rate

Mandatory

Number (Max length: 3,3)

5

The GST rate, represented as percentage that applies to the invoiced item. It will be IGST rate or sum of CGST & SGST Rates.

A.1.2.16

IGST_Amt

0..1

IGST Amount

Optional

Number (Max Length: 12,2)

999.45

Amount of IGST payable per item (rounded off to 2 decimals). If IGST is reported, then CGST & SGST/UTGST will be blank. For taxable supplies, either IGST or CGST &SGST/UTGST should be reported.

A.1.2.17

CGST_Amt

0..1

CGST Amount

Optional

Number (Max Length: 12,2)

650.00

Amount of CGST payable per item (rounded off to 2 decimals).

If CGST is reported, then SGST/UTGST has to be reported and IGST will be blank.

A.1.2.18

SGST_UTGST Amt

0..1

SGST/UTGST Amount

Optional

Number (Max length: 12,2)

650.00

Amount of SGST/UTGST payable per item(rounded off to 2 decimals).

If SGST/UTGST is reported, then CGST must be reported and IGST will be blank.

A1.2.19

Comp_Cess_Rate _Ad_valorem

0..1

Compensation Cess Rate, Ad_Valorem

Optional

Number (Max length: 3,3)

2.5%

Ad valorem Rate of GST Compensation Cess, applicable, if any

A1.2.20

Comp_Cess_Amt _ Ad_Valorem

0..1

Compensation Cess Amount, Ad Valorem

Optional

Number (Max length: 12,2)

56.00

GST Compensation Cess amount, ad valorem (rounded off to 2 decimals) (based on value of the item)

A1.2.21

Comp_Cess_Amt _Non_Ad_ Valorem

0..1

Compensation Cess Amount, Non ad valorem

Optional

Number (Max length:12,2)

23.00

GST Compensation Cess amount, computed on the basis other than value of item (i.e. specific cess amount computed based on quantity, number etc.)

A1.2.22

State_Cess_Rate _ad_valorem

0..1

State Cess Rate, Ad Valorem

Optional

Number (Max length: 3,3)

1.5 %

Ad valorem Rate of State/UT Cess, applicable, if any

A1.2.23

State_Cess_Amt _Ad_Valorem

0..1

State Cess Amount, ad valorem

Optional

Number (Max length: 12,2)

43.00

State/UT Cess amount, ad valorem (based on value of the item)

A1.2.24

State_Cess_Amt _Non_Ad_ Valorem

0..1

State Cess Amount, non ad valorem

Optional

Number (Max length: 12,2)

12.00

State/UT Cess amount, computed on the basis other than value of item (i.e. specific cess amount computed based on quantity, number etc.)

A.1.2.25

Other_Charges_ Item_Level

0..1

Other Charges (item level)

Optional

Number (Max length: 12,2)

874.95

Any other charges applicable at item level.

These may not be part of taxable value, e.g. in case of pure agent reimbursement.

A.1.2.26

Purchase_Order_ Line_Reference

0..1

Purchase Order Line Reference

Optional

String (Max length: 50)

746/ABC/01

Reference of Purchase Order Line

A.1.2.27

Item_Total_Amt

0..1

Item Total Amount

Mandatory

Number (Max length: 12,2)

5000

The item total value that includes all taxes, cesses, as well as other charges.

However, this value excludes discount, if any.

A.1.2.28

Origin_Country_ Code

0..1

Code of Country of Origin

Optional

Enumerated List

DZ

This is to specify country of origin of the item, e.g. mobile phone sold in India could be manufactured in other country;

Code of country of export as per ISO 3166-1 alpha-2 / Indian Customs EDI system (ICES).

List published and updated from time to time at https://www.icegate.gov.in/Webap pl/COUNTRY_ENQ

A.1.2.29

Unique_Serial_ Number

0..1

Unique Serial Number

Optional

String (Max length: 20)

553

Serial number, in case of each item having a unique number.

A.1.2.30

Product_ Attribute_Details

0..n

Optional

Refer A 1.5

Attribute details of product

A 1.3

Document Total Details

1..1

Mandatory

Header for Annexure A 1.3: Document Total Details

Sr. No.

Parameter Name

Cardinality

Description

Whether mandatory or optional

Field Specifications

Sample Value

Explanatory Notes

A.1.3.1

Taxable_Value_ Total

1..1

Total Taxable Value

Mandatory

Number (Max length: 14,2)

768439.35

This is the sum of the taxable values of all the items in the document.

A.1.3.2

IGST_Amt_Total

0..1

Total IGST Amount

Optional

Number (Max length : 14,2)

265.50

Total IGST amount for the invoice. Appropriate taxes based on rule will be applicable.

For example, either of CGST & SGST/UTGST or IGST will be mandatory.

As this is conditional mandatory, it is marked as ‘optional’

A.1.3.3

CGST_Am_ Total

0..1

Total CGST Amount

Optional

Number (Max length: 14,2)

65.45

Total CGST amount for the invoice.

Appropriate taxes based on rule will be applicable.

For example, either of CGST & SGST/UTGST or IGST will be mandatory.

As this is conditional mandatory, it is marked as ‘optional’

A.1.3.4

SGST_UTGST_ Amt_Total

0..1

Total SGST/UTGST Amount

Optional

Number (Max length : 14,2)

65.45

Total SGST/UTGST amount for the invoice.

Appropriate taxes based on rule will be applicable. For example, either of CGST & SGST/UTGST or IGST will be mandatory.

As it is conditional mandatory, it is marked as ‘optional’

A.1.3.5

Comp_Cess_ Amt_Total

0..1

Total Compensation Cess Amount

Optional

Number (Max length : 14,2)

24.95

Total GST Compensation Cess amount for the invoice (ad valorem as well as non-ad valorem)

A.1.3.6

State_Cess_Amt _Total

0..1

Total State Cess Amount

Optional

Number (Max length : 14,2)

5.45

Total State cess amount for the invoice (ad valorem as well as non-ad valorem)

A.1.3.7

Discount_Amt_ Invoice_Level

0..1

Invoice Level Discount Amount

Optional

Number (Max length: 14,2)

100.00

This is Discount Amount, if any, applicable on total invoice value

A.1.3.8

Other_Charges_ Invoice_Level

0..1

Other Charges (Invoice Level)

Optional

Number(Max length: 14,2)

200.00

This is Other charges, if any, applicable on total invoice value

A.1.3.9

Round_Off_ Amount

0..1

Round Off Amount

Optional

Number (Max length: 2,2)

31.21

This is round off amount of total invoice value

A.1.3.10

Total_Invoice_ Value_INR

1..1

Total Invoice Value in INR

Mandatory

Number (Max length: 14,2)

745249678.50

The total value of invoice including taxes/GST and rounded to two decimals maximum.

A.1.3.11

Total_Invoice_ Value_FCNR

0..1

Total Invoice Value in FCNR

Optional

Number (Max length: 14,2)

$5729.65

The total value of invoice in Additional Currency

A.1.3.12

Paid_Amount

0..1

Paid Amount

Optional

Number (Max length:14,2)

8463.50

The amount, if any, which has been paid in advance.

It must be rounded to maximum 2 decimals.

A.1.3.13

Amount_Due_

0..1

Amount Due

Optional

Number (Max length:14,2)

98789.50

The outstanding amount due for payment. It must be rounded to maximum 2 decimals.

A 1.4

Batch Details

0..1

Optional

Header for Annexure A 1.4: Batch Details

Sr. No.

Parameter Name

Cardinality

Description

Whether mandatory or optional

Field Specifications

Sample Value

Explanatory Notes

A.1.4.1

Batch_Number

1..1

Batch Number

Mandatory

String (Max Length: 20)

673927

Certain set of manufacturers may mention batch number details. (This field is mandatory only if this section is selected)

A.1.4.2

Batch_Expiry_ Date

0..1

Batch Expiry Date

Optional

String (DD/MM/YYYY)

21/11/2019

Expiry Date of the Batch, if any

A.1.4.3

Warranty_Date

0..1

Warranty Date

Optional

String (DD/MM/YYYY)

21/11/2019

Warranty date for the Item, if any.

A 1.5

Attribute Details of Item

0..n

Optional

Header for Annexure A 1.5: Attribute Details of Item

Sr. No.

Parameter Name

Cardinality

Description

Whether mandatory or optional

Field Specifications

Sample Value

Explanatory notes

A.1.5.1

Attribute_Name

0..1

Attribute Name

Optional

String (Max Length: 100)

Colour

Attribute Name of the item.

A.1.5.2

Attribute_Value

0..1

Attribute Value

Optional

String (Max Length: 100)

Red, green, etc.

Attribute Value of item.".