Sr.

No.

Technical name of the field

Cardinality (0..1/ 1..1/ 0..n/ 1..n)

Brief Description of the field

Whether     Mandatory/Optional

Technical Field Specification

Sample Value of the field

 Explanatory Notes

a5c12dca8 0e7433217

…..ba4013 750f2046f

229

This will be a unique reference number for the invoice.

However, the supplier will not be populating this field.

The registration request may  not have this field populated.

The Invoice Registration Portal (IRP) will generate this IRN and respond to the registration request.

e-invoice is valid only when it has the IRN. Hence, this is

marked as mandatory field.

B2B/B2C/ SEZWP/S EZWOP/E XP WP/EXP WOP/DEXP

This will be the code to identify type of supply.

B2B: Business to Business

B2C: Business to Consumer

SEZWP: To SEZ with Payment

SEZWOP: To SEZ without Payment

EXPWP: Export with Payment

EXPWOP: Export without Payment

DEXP: Deemed Export

Code for Document Type

Type of Document:

INV for Invoice,

CRN for Credit Note, 

DBN for Debit note.

String (Max Length:16)

This is as per relevant rule in CGST/SGST/UTGST Rules.

21/07/2019

The field is for reporting additional currency, if any, in whichall invoice amounts can be given, along with INR.

One such additional currency may be used in the invoice, as per list published under ISO 4217 standard.

List published and updated from time to time at https://www.icegate.gov.i n/Webappl/CUR_ENQ

IGST

Applicability despite Supplier and Recipient located in same State/UT

Document_Period

21/07/201

9

This is the start date of the document period (delivery/invoice period).

(This field is mandatory only if this section is selected)

Document_ Period_End_ Date

21/07/201

9

This is the end date of the document period (delivery/invoice period).

(This field is mandatory only if this section is selected)

Preceding Document/ Contract Reference

Preceding Document Reference

Optional

This is the reference of original document/invoice to be provided optionally in the case of debit or credit notes.

Credit/Debit notes, against invoices can also be referred here.

(This field is mandatory only  if this section is selected)

21/07/20

19

Date of preceding document/invoice.

(This field is mandatory only if this section is selected)

This field is to provide any additional reference e.g. specific branch, their user ID, their employee ID, sales centre reference etc.

This reference is kept for user to provide number of their   receipt  advice  to their customer, in lieu of advance.

This reference is kept for mentioning number or details of Lot or Tender, if supplies are made under such Lot or tender.

This reference is kept for mentioning contract number, if supplies are made under any specific Contract

This reference is kept for mentioning project number, if supplies are made under any specific project

PO_Ref_Num

21/07/201

9

Supplier Information

ABC

Traders

A name by which the Supplier is known, i.e. Business Name, other than legal name

GSTIN of

Supplier

29AADFV

7589C1ZX

# 1-23-

120, Flat

No. 3,

Nalanda Apartment s, MG

Road,

Vasanth Nagar

# 1-23-

120, Flat

No. 3,

Nalanda Apartment s, MG

Road, Vasanth

Nagar

State Code of the Supplier as per GST System

List published and updated from time to time at https://www.icegate.gov.i n/Webappl/STATE_ENQ

999999999

9

PQR Pvt.

Ltd.

Recipient_ Trade_Name

GSTIN of

Recipient

29ABCCR

1832C1ZX

, URP

GSTIN of the Recipient, if available.

URP: In case of exports or

if supplies are made to unregistered persons

Place_Of_Supply_State_ Code

Code/State Code of Place of Supply as per GST System.

List published and updated from time to time at https://www.icegate.gov.i n/Webappl/STATE_ENQ

# 1-23-

120, Flat

No. 3,

Nalanda Apartment s, MG

Road, Vasanth

Nagar

# 1-23-

120, Flat

No. 3,

Nalanda Apartment s, MG

Road, Vasanth Nagar

Address 2, if any, of the Recipient (Building/Flat no., Road/Street, Locality etc.), if any

Code/State Code of the Recipient.

List published and updated from time to time at https://www.icegate.gov.i n/Webappl/STATE_ENQ

Recipient_Pincode

PIN code of the Recipient locality.

In case of export, Pincode need not be mentioned.

Code of country of export as per ISO 3166-1 alpha-2 / Indian Customs EDI system.

List published and updated from time to time at https://www.icegate.gov.i n/Webappl/COUNTRY_ ENQ

080222332

3

386850174

7262

Bank

Branch Code

String (Ma

x length:100)

Details of location to

which the supply has to be delivered.

Details of location from

where Supply has to be dispatched.

Header for Document Total Details

String (Max

length: 100)

A textual note that gives unstructured information that is relevant to the Invoice as a whole e.g. reasons for any correction or assignment note in case the invoice has been factored etc.

In case of export/supply to SEZ, port code can be mentioned as per Indian Customs EDI System (ICES), if applicable and available at the time of reporting e-invoice.

Lists published and updated from time to time at below URLs:

EDI Port Codes:

https://www.icegate.gov. in/Webappl/LOCATION

_ENQ

Non-EDI Port Codes: https://www.icegate.gov. in/Webappl/nonlocation

_det_all.jsp

In case of export/supply to SEZ, shipping bill number as per Indian Customs EDI System (ICES), can be mentioned, if applicable and available at the time of reporting e-invoice.

Number

(Max Length: 12,2)

Amount of Export Duty in INR, if any, applicable (in case of invoices for export)

e-Commerce Operator’s

GSTIN

29ABCCR1832C1CX

GSTIN of e-commerce operator, if supply is made through him/her.

Additional_Supporti ng_Documents

Additional Supporting Documents

URL

String

(Max length: 100)

This is to enter URL reference of additional supporting documents, if any.

String

(Max length: 1000)

String

(Max length: 1000)

Any additional information, names, values, data etc. that is specific for the Supplier-Recipient transaction e.g. CIN, trade- specific information, Drug Licence Reg.No., FOB/CIF etc.

29AADFV7589

C1ZO

Registration / Enrolment Number of the transporter

(This field is required if Part-A of E-waybill has to be generated)

Optional

Option to be provided based on mode of transport available on e-Way Bill Portal

1. for Road;
2. for Rail;
3. for Air;
4. for ship

(This field is required if Part-B of e-way bill is also to be generated)

Distance of Transportation

(This field is mandatory only if this section is selected)

Transporter_Name

Trans_Doc_No.

Transport Document Number

(This field is mandatory if mode of Transport is Rail or Air or Ship)

Trans_Doc_Date

Date of Transport document.

(This field is mandatory if mode of Transport is Rail or Air or Ship)

Vehicle_No

.

KA12KA1234 or KA12K1234 or      KA123456 or  KAR1234

Vehicle Registration Number

(This field is mandatory if mode of Transport is Road)

To mention nature of vehicle:

O: Over-Dimensional Cargo

R: Regular

(This field is mandatory if Part-B of e-way bill is also to be generated)

Sr.

No.

A.1.0

.1

String

(Max length: 100)

(This field is mandatory only    if    this    section    is selected)

A.1.0

.2

String

(Max length: 100)

A.1.0

.3

36AABCT2223L1ZF

A.1.0

.4

Address 1 of the entity to whom the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0

.5

Ship To

Address2

String (Max

length: 100)

Flat No.2,Priya Towers,Omega Road, Srinivasa Nagar 

Address 2, if any, of the entity to whom the supplies

are shipped to.

A.1.0

.6

Place (City/Town/Village) of entity to whom the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0

.7

PIN code of the location to which the supplies are shipped to.

(This field is mandatory only if this section is selected)

A.1.0

.8

Code/State Code (as per GST System) to which the supplies are shipped to.

List published and updated from time to time at

https://www.icegate.gov.in/Webappl/STATE_ENQ

(This field is mandatory only if this section is selected)

Optional

Sr.

No.

Whether  mandatory or optional

A.1.1.1

String

(Max length:100)

Name of the entity from which goods are dispatched.

(This field is mandatory only if this section is selected)

A.1.1.2

String

(Max length: 100)

Building No. 4/2, Flat No. 3, Kakatiya Apartments,

Vasanth Nagar

Address 1 of the entity from which goods are dispatched.

(This field is mandatory only if this section is selected)

A.1.1.3

String

(Max length: 100)

Building No. 4/2, Flat No. 3, Kakatiya Apartments, Vasanth Nagar

A.1.1.4

String

(Max length: 100)

Place (City/Town/Village) of the entity from which goods are dispatched.

(This field is mandatory only if this section is selected)

A.1.1.5

Code/State Code of the entity (as per GST System), from which goods are dispatched.

List published and updated from    time     to    time     at https://www.icegate.gov. in/Webappl/STATE_ENQ

(This field is mandatory only if this section is selected)

A.1.1.6

Pincode of the locality of entity from where goods are dispatched.

(This field is mandatory only if this section is selected)

Sr.No.

Whether mandatory or optional

A.1.2.1

A.1.2.2

A.1.2.3

A.1.2.4

A.1.2.5

Some manufacturers may mention batch details (in Section A 1.4)

A.1.2.6

A.1.2.7

The quantity of items to be mentioned in the invoice.

This is mandatory only in case of goods.

A.1.2.8

A.1.2.9

A.1.2.10

Number (Max length :

12,3)

A.1.2.11

The gross price of an item (cost multiplied by quantity

- rounded off to 2 decimal), exclusive of taxes.

A.1.2.12

Number

(Max length: 12,2)

A.1.2.13

Number

(Max length: 12,2)

If pre-tax value is different from taxable value, mention thepre-tax value and taxable values separately.

In some cases, the pre-tax value may be different from taxable value.

For example, where old goods are exchanged for new ones (e.g. new phone supplied for INR 20,000 along with exchange of old phone, then pre-tax value would be INR 20,000 and taxable value would be INR 24,000,assuming exchange value of old phone is 4,000.

Another example is in the case of real estate wherepre- tax value may be different from taxable value.

A.1.2.14

Number

(Max length: 12,2)

A.1.2.15

The GST rate, represented as percentage that applies to the invoiced item. It will be IGST rate or sum of CGST & SGST Rates.

A.1.2.16

Amount of IGST payable per item (rounded off to 2 decimals). If IGST is reported, then CGST & SGST/UTGST will be blank. For taxable supplies, either IGST or CGST &SGST/UTGST should be reported.

A.1.2.17

Amount of CGST payable per item (rounded off to 2 decimals).

If CGST is reported, then SGST/UTGST has to be reported and IGST will be blank.

A.1.2.18

Amount of SGST/UTGST payable per item(rounded off to 2 decimals).

If SGST/UTGST is reported, then CGST must be reported and IGST will be blank.

Comp_Cess_Rate_Ad_ valorem

Number

(Max length: 3,3)

Comp_Cess_Amt_ Ad_Valore m

Number

(Max length: 12,2)

GST Compensation Cess amount, ad valorem (rounded off to  2decimals)

(based on value of the item)

Comp_Cess_Amt_Non_Ad_Valor em

Number

(Max length:12,2)

GST Compensation Cess amount, computed on the basis other than value of item (i.e. specific cess amount computed based on quantity, number etc.)

State_Cess_Rate_ad_v alorem

Number

(Max length: 3,3)

State_Cess_Amt_Ad_ Valorem

State_Cess_Amt_Non_Ad_Valor em

State/UT Cess amount, computed on the basis other than value of item (i.e. specific cess amount computed based on quantity, number etc.)

A.1.2.25

Number

(Max length: 12,2)

Any other charges applicable at item level.

These may not be part of taxable value, e.g. in case of pure agent reimbursement.

A.1.2.26

A.1.2.27

Number

(Max length: 12,2)

The item total value that includes all taxes, cesses, as well as other charges.

However, this value excludes discount, if any.

A.1.2.28

This is to specify country of origin of the item, e.g. mobile phone sold in India could be manufactured in other country;

Code of country of export as per ISO 3166-1 alpha-2 / Indian Customs EDI system (ICES).

List published and updated from time to time at https://www.icegate.gov.i n/Webappl/COUNTRY_

ENQ

A.1.2.29

A.1.2.30

0..n

Optional

Refer A 1.5

Mandatory

Sr.No.

Wheth er mandatory or optional

A.1.3.1

Number

(Max length: 14,2)

A.1.3.2

IGST_Amt_Total

Total IGST amount for the invoice.

Appropriate taxes based on rule will be applicable.

For example, either of CGST & SGST/UTGST or IGST will be mandatory.

As this is conditional mandatory, it is marked as ‘optional’

A.1.3.3

CGST_Am_Total

Total CGST amount for the invoice.

Appropriate taxes based on rule will be applicable.

For example, either of CGST & SGST/UTGST or IGST will be mandatory.

As this is conditional mandatory, it is marked as ‘optional’

A.1.3.4

SGST_UT

GST_Amt

_Total

Total SGST/UTGST

Amount

Total SGST/UTGST amount for the invoice.

Appropriate taxes based on rule will be applicable. For example, either of CGST & SGST/UTGST or IGST will bemandatory. 

As it is conditional mandatory, it is marked as ‘optional’

A.1.3.5

A.1.3.6

Number (Max length : 14,2)

Number(Max length: 14,2)

Number

(Max length: 14,2)

Number

(Max length: 2,2)

A.1.3.10

Total Invoice

Value in INR

Mandatory

Number

(Max length: 14,2)

745249678.50

The total value of invoice including taxes/GST and

rounded to two decimals maximum.

Number (Max length: 14,2)

The amount, if any, which has been paid in advance.

It must be rounded to maximum 2 decimals.

Optional

Number (Max length:14,2)

The outstanding amount due for payment. It must be

rounded to maximum 2 decimals.

Parameter Name

Whether mandatory

or optional

Field Specifications

Sample Value

A.1.4.1

String

(Max Length: 20)

Certain set of manufacturers may mention batch number details. (This field is mandatory only if this section is selected)

A.1.4.2

Sr.No.

String

(Max Length: 100)

String

(Max Length: 100)